Profit and Loss Statement Template — Free P&L Generator | Holdings
Free Profit & Loss Statement Generator
Generate a Profit & Loss Statement
Enter your numbers, see your margins instantly, and download a professional P&L as PDF.
Nonprofit? Use our Statement of Activities instead.
Business Info
- Business name
- Period start
- Period end
Compare to industry (optional) — Select your industry —
Restaurant / Food Service
Retail / E-Commerce
Consulting / Professional Services
SaaS / Software
Construction / Trades
Healthcare / Medical Practice
Nonprofit Organization
Real Estate / Property Management
Manufacturing
Marketing / Creative Agency
Legal Services
Accounting / Bookkeeping
Fitness / Wellness
Education / Tutoring
Trucking / Logistics
Auto Repair / Service
Cleaning Services
Landscaping / Lawn Care
Salon / Beauty
Photography / Videography
Church / Religious Organization
Freelancer / Sole Proprietor
Revenue $0
| Description | Amount |
|---|---|
| + Add revenue line |
Cost of Goods Sold $0
| Description | Amount |
|---|---|
| + Add COGS line |
Operating Expenses $0
| Category | Amount |
|---|---|
| + Add expense |
Other Income / Expenses $0
| Description | Amount (−=expense) |
|---|---|
| + Add line |
Download PDF
Your Business
Profit & Loss Statement
Jan 1, 2026 — Aug 8, 2026
Revenue
- Total Revenue $0
Cost of Goods Sold
- Total COGS $0
Gross Profit 0.0% $0
Operating Expenses
- Payroll & Benefits $0
- Rent & Utilities $0
- Marketing $0
- Software & Tools $0
- Insurance $0
- Legal & Professional $0
- Travel $0
- Supplies $0
- Total Operating Expenses $0
Operating Income $0
Net Income 0.0% $0
How to Create a P&L Statement
Set the reporting period
Choose monthly, quarterly, or annual — the P&L header updates automatically.Enter revenue
Add each revenue source with amounts. Multiple line items supported.Enter expenses by category
Add operating expenses, payroll, rent, supplies, and other costs.Review your statement
The tool calculates gross profit, operating income, and net income automatically.Download as PDF
Export a clean, professional P&L statement ready for stakeholders.
Why Use This P&L Generator?
Automatic calculations
Gross margin, operating income, and net income calculated in real time as you type.
Professional formatting
Clean layout that looks great in board packets, loan applications, and tax filings.
No spreadsheets needed
Skip the Excel templates. Enter your numbers and get a formatted statement instantly.
Free
No limits, no watermarks, no signup. Use it every month.
From manual to automatic
Building it by hand here works for a one-off. Open a free Holdings account and your P&L generates itself from your categorized transactions every month — no re-entry, always current for taxes, loans, and board packets.
Frequently Asked Questions
What is a profit and loss statement?
A profit and loss (P&L) statement, also called an income statement, summarizes your revenue, costs, and expenses over a specific period to show whether your business made or lost money.
Can I generate a P&L automatically instead of by hand?
Yes. This free generator is manual by design. If you want your P&L to build itself, a free Holdings account keeps your books and produces an up-to-date profit and loss statement from your categorized transactions — so you skip the monthly re-entry entirely.
How often should I create a P&L?
Most businesses create P&L statements monthly or quarterly. Annual P&L statements are required for tax filing. Nonprofits often need them for board meetings and grant reporting.
Can I use this for my nonprofit?
Yes. Nonprofits can use this to generate a Statement of Activities, which is the nonprofit equivalent of a P&L. It shows revenue (donations, grants, program fees) vs expenses.
Is this suitable for loan applications?
Yes. Banks and lenders commonly request P&L statements. This generator creates a professional format that meets standard requirements.