# Free Business Expense Tracker

## Track & categorize business expenses

Enter expenses, auto-categorize by IRS categories, see totals, and export a formatted expense report.

Your data stays in your browser

Business name

Period

\+ Add expense
Download Report

| Date | Description | Category | Amount |  |
| --- | --- | --- | --- | --- |
|  |  | Select categoryAdvertisingCar & TruckCommissions & FeesContract LaborInsuranceInterest (Mortgage/Other)Legal & ProfessionalOffice ExpensesRent (Business Property)Rent (Equipment)Repairs & MaintenanceSuppliesTaxes & LicensesTravelMeals (50% deductible)UtilitiesWagesSoftware & SubscriptionsOther Expenses |  | × |
|  |  | Select categoryAdvertisingCar & TruckCommissions & FeesContract LaborInsuranceInterest (Mortgage/Other)Legal & ProfessionalOffice ExpensesRent (Business Property)Rent (Equipment)Repairs & MaintenanceSuppliesTaxes & LicensesTravelMeals (50% deductible)UtilitiesWagesSoftware & SubscriptionsOther Expenses |  | × |
|  |  | Select categoryAdvertisingCar & TruckCommissions & FeesContract LaborInsuranceInterest (Mortgage/Other)Legal & ProfessionalOffice ExpensesRent (Business Property)Rent (Equipment)Repairs & MaintenanceSuppliesTaxes & LicensesTravelMeals (50% deductible)UtilitiesWagesSoftware & SubscriptionsOther Expenses |  | × |
|  |  | Select categoryAdvertisingCar & TruckCommissions & FeesContract LaborInsuranceInterest (Mortgage/Other)Legal & ProfessionalOffice ExpensesRent (Business Property)Rent (Equipment)Repairs & MaintenanceSuppliesTaxes & LicensesTravelMeals (50% deductible)UtilitiesWagesSoftware & SubscriptionsOther Expenses |  | × |
|  |  | Select categoryAdvertisingCar & TruckCommissions & FeesContract LaborInsuranceInterest (Mortgage/Other)Legal & ProfessionalOffice ExpensesRent (Business Property)Rent (Equipment)Repairs & MaintenanceSuppliesTaxes & LicensesTravelMeals (50% deductible)UtilitiesWagesSoftware & SubscriptionsOther Expenses |  | × |

### By Category

No expenses entered

### Summary

Total expenses $0.00

Entries 0

Categories used 0

Tax-deductible total $0.00

Export CSV⬆ Import CSV

Track business expenses by category with our free expense tracker. Add transactions, categorize spending, see running totals, and export clean reports — all in your browser with no signup. Perfect for freelancers, small businesses, and nonprofits who need to organize expenses for tax prep, budgeting, or grant reporting.

## How to Track Business Expenses

1. **Add expenses**  
   Enter each transaction with date, amount, category, and description.

2. **Choose categories**  
   Use built-in categories like payroll, rent, supplies, travel, and marketing — or create your own.

3. **Review spending**  
   See totals by category and over time. Spot trends and overspending at a glance.

4. **Export your report**  
   Download a categorized expense report as a PDF for tax prep, bookkeeping, or team review.

## Why Track Expenses with This Tool?

### Category breakdowns

See exactly where your money goes — by category, by month, by project.

### Tax-ready reports

Export categorized reports that make tax prep straightforward.

### Works offline

Everything runs in your browser. Your data stays on your device.

### Zero cost

Free. No trials, no upgrades, no limits.

### Stop typing in expenses by hand

Manual entry is fine to start. Open a free Holdings account and your expenses import and categorize automatically from your transactions — with receipts attached — so tax-time reports build themselves.

## Frequently Asked Questions

**Can I use this for tax deductions?**  
Yes. Categorized expense reports help you identify deductible business expenses. Export the report and share it with your accountant or tax preparer.

**Is there a way to track expenses automatically?**  
Yes. This tracker is manual on purpose — no signup needed. When you want it automated, a free Holdings account imports and categorizes expenses from your transactions and stores receipts alongside them, so your categorized report is always ready without manual entry.

**Is my expense data saved?**  
Data is stored in your browser's local storage. It persists between visits on the same device but isn't synced to the cloud. Download reports regularly for backup.

**What expense categories are included?**  
Common categories include payroll, rent, utilities, supplies, travel, marketing, insurance, and professional services. You can customize categories to match your business.

**Can nonprofits use this?**  
Absolutely. Nonprofits can track expenses by program, grant, or fund — useful for grant reporting and board oversight.