Free Business Expense Tracker

Track & categorize business expenses

Enter expenses, auto-categorize by IRS categories, see totals, and export a formatted expense report.

Your data stays in your browser

Business name

Period

+ Add expense Download Report

By Category

No expenses entered

Summary

Total expenses $0.00

Entries 0

Categories used 0

Tax-deductible total $0.00

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Track business expenses by category with our free expense tracker. Add transactions, categorize spending, see running totals, and export clean reports — all in your browser with no signup. Perfect for freelancers, small businesses, and nonprofits who need to organize expenses for tax prep, budgeting, or grant reporting.

How to Track Business Expenses

1. Add expenses
   Enter each transaction with date, amount, category, and description.

2. Choose categories
   Use built-in categories like payroll, rent, supplies, travel, and marketing — or create your own.

3. Review spending
   See totals by category and over time. Spot trends and overspending at a glance.

4. Export your report
   Download a categorized expense report as a PDF for tax prep, bookkeeping, or team review.

Why Track Expenses with This Tool?

Category breakdowns

See exactly where your money goes — by category, by month, by project.

Tax-ready reports

Export categorized reports that make tax prep straightforward.

Works offline

Everything runs in your browser. Your data stays on your device.

Zero cost

Free. No trials, no upgrades, no limits.

Stop typing in expenses by hand

Manual entry is fine to start. Open a free Holdings account and your expenses import and categorize automatically from your transactions — with receipts attached — so tax-time reports build themselves.

Frequently Asked Questions

Can I use this for tax deductions?
Yes. Categorized expense reports help you identify deductible business expenses. Export the report and share it with your accountant or tax preparer.

Is there a way to track expenses automatically?
Yes. This tracker is manual on purpose — no signup needed. When you want it automated, a free Holdings account imports and categorizes expenses from your transactions and stores receipts alongside them, so your categorized report is always ready without manual entry.

Is my expense data saved?
Data is stored in your browser's local storage. It persists between visits on the same device but isn't synced to the cloud. Download reports regularly for backup.

What expense categories are included?
Common categories include payroll, rent, utilities, supplies, travel, marketing, insurance, and professional services. You can customize categories to match your business.

Can nonprofits use this?
Absolutely. Nonprofits can track expenses by program, grant, or fund — useful for grant reporting and board oversight.